Bain & Company Inc


Job Location PL-Warsaw
Job ID
Posted Date
Human Resources
Regular Full-Time
Location : Location



We are proud to be consistently recognized as one of the world's best places to work, a champion of diversity and a model of social responsibility. We are currently ranked the #1 consulting firm on Glassdoor’s Best Places to Work list, and we have maintained a spot in the top four on Glassdoor's list for the last 12 years. We believe that diversity, inclusion and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally. We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ and parents.


The Role:

Coordinator EMEA HR is expected to perform autonomously with a high level of expertise in all administrative areas of HR Operations. Professional growth will be driven by the number of offices they can support (may depend on language skills, in addition to English), breadth and depth of expertise in areas of EMEA HR operations.


Coordinator EMEA HR is required to be flexible, agile and with a considerable experience of working in a demanding environment. This role will be assigned to work closely with one of the Bain Offices in EMEA for long term. However, when the situation demands, you may be assigned to different offices, sometimes multiple offices at once, if capacity allows. Each office assignment may cover some or all of the tasks identified below, or could include certain specific tasks not in the list below.


Additional tasks and responsibilities may be asigned from time to time in case no offices from the region require assistance with employee administration at the given moment. These tasks may include recruiting support, professional development, staffing support etc.



Employee Administration:

  • Managing updates in the HR system (Workday)
  • Creation of documents connected with employee lifecycle 
  • Tracking and monitoring end dates for contracts and working with Managers on prolongings
  • Uploading compensation lists in the HR system (Workday)
  • Management of Personel e-files 
  • Conducting regular audits for data to ensure compliance
  • Working with our vendor on background checks for all our employees

Support for training administration:

  • Responsible for the training calendar
  • Management of confirmed list of attendees to trainers
  • Managing training materials and survey to attendees after the training
  • Monitoring the Training inbox and answering questions for participants
  • Supporting the mentor/sponsor programs

Support for the induction process:

  • Scheduling induction sessions for new joiners
  • Collecting feedback and tracking their satisfaction after the onboarding process
  • Liasoning with other departments to ensure a smooth start day for all new joiners


  • Preparing and managing necessary reports
  • Working on process improvements and sharing best practices across offices within the EMEA region
  • Attending and managing regular team calls


  • Bachelor's degree or equivalent
  • 1-3 years of HR or Administration experience
  • Experience working for a professional services organization in a demanding environment preferred
  • Prior experience of working with HRIS systems preferred
  • Fluent English at C1- C2 level (or Cambridge Certificate of Proficiency in English)
  • Fluency (C1 level) in any other language of operation will be plus
  • Comprehensive knowledge of Computer applications with proficiency in using Microsoft Outlook, Word & Internet along with good Excel, PowerPoint and strong typing skills
  • Meticulous attention to detail
  • Self-starter with strong organization skills - ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously in a fast-paced, customer-focused environment
  • Excellent communication and listening skills

About us:


Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions, organizational design and performance improvement. In 2015, Bain & Company opened the Global Business Services (GBS) in Warsaw, in order to provide best-in-class internal support, efficiently and professionally, to both leadership and consulting teams in Bain offices across Europe, the Middle East and Africa. Bain is consistently recognized as a Great Place to Work (Glassdoor #1 in 2021).


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