Bain & Company Inc

  • Manager Assistant

    Job Location AU-NS-Sydney
    Job ID
    2019-3807
    Posted Date
    9/10/2019
    Category
    CSS Admin
    Type
    Contract to Permanent (Full Time)
    Location : Location
    AU-NS-Sydney
  • Are you looking for your next career move? Want to join our Sydney team of high-level Manager Assistants providing administrative and organisational support for multiple Managers? In this fast-paced role, you will manage all executive secretarial and administrative services to leverage the Managers' productivity and manage their day. The role requires an outstanding communicator and proactive thinker who thrives on interacting with all levels of the organisation in a professional and value adding manner.

     

    A bit about the role: Manager Assistants are focused on helping Managers be more productive by relieving them of administrative tasks, managing their calendar and generally helping them manage their day. You will thrive on working to tight deadlines and have a commitment to achieving excellence in everything that you do.

    Some key responsibilities:

    • Complex diary management support for multiple busy Managers
    • Schedule and rearrange meetings (internal and external) and prioritise accordingly, often across multiple time zones with multiple participants
    • Reschedule meetings, often at short notice, and communicate changes to Managers and all participants
    • Prepare any necessary paperwork and materials for meetings, including large-scale printing, binding and laminating as required
    • Provide Managers with an overview of diary appointments and their “to do” lists as required
    • Coordinate domestic and international travel according to Manager requirements, and reschedule as needed, often at short notice and includes flights, accommodation, transfers, organize and coordinate visas and other travel documentation as required
    • Provide travel itineraries and ensure relevant business material relating to business travel is collated and presented well in advance of departure 
    • Build and maintain collaborative relationships with clients and colleagues at all levels both internally and externally
    • Manage confidential and sensitive information on a regular basis and act as a discreet sounding board for the Manager and other colleagues as appropriate
    • Maintain the Bain database (LinkBain) including regular updating of client contacts and activities, and ensure monthly digital mailings are sent (e.g. Results Briefs, Industry mailings)
    • Prepare and submit Managers' expenses and timesheets, in a timely manner and ensuring accuracy with monthly reconciliation reporting

    Qualifications and experience:

    • Previous relevant experience (min 3 years) in a professional services environment
    • Administrative qualifications desirable
    • Advanced skills with Microsoft Outlook and internet
    • Intermediate Word, Excel and PowerPoint skills

    Why Bain?

    Bain & Company is one of the world’s top management consulting firms. Founded in 1973, we currently have 9,000 employees in 58 offices worldwide. We advise global leaders on their most critical issues and opportunities. We work with the majority of the Global 500, thousands of major regional and local organisations, hundreds of non-profits and private equity funds representing 75% of global equity capital.

     

    We are proud to be publicly recognised around the globe as a great place to work. Bain is #1 on the 2019 Glassdoor’s Best Places to Work list for the fourth time – the only company to do so since the ranking launched in 2009. Bain has maintained its spot in the top four on Glassdoor’s list for the last 11 years.

     

     

     

     

     

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