Bain & Company Inc

  • Executive Assistant

    Job Location AU-VI-Melbourne | AU-NS-Sydney
    Job ID
    Posted Date
    Shared Services
    Regular Full-Time
    Location : Location
  • Are you looking for your next career move? Want to join a team of high-level executive assistants providing administrative and organisational support for multiple busy Partners? In this fast-paced role, you will take ownership of all executive secretarial and administrative services to leverage the Partners productivity and manage their day.


    A bit about the role: The Partner group is responsible for client relations, projects and managing the work of Bain consulting teams. Executive Assistants are focused on helping Partners be more productive by relieving them of administrative tasks, managing their calendar and generally helping them manage their day. You will thrive on working to tight deadlines and have a commitment to achieving excellence in everything that you do.


    The role requires an innate sense of integrity and professionalism as you will be exposed to commercially sensitive information.

    Some key responsibilities:

    • Complex diary management support for multiple busy Partners
    • Schedule and rearrange meetings (internal and external) and prioritise accordingly, often across multiple time zones with multiple participants
    • Prepare any necessary paperwork and materials for meetings
    • Coordinate domestic and international travel according to manager requirements, and reschedule as needed, often at short notice and includes flights, accommodation, transfers
    • Organise and coordinate visas and other travel documentation as required
    • Provide travel itineraries and ensure relevant business material relating to business travel is collated and presented well in advance of departure 
    • Support the Partner’s client development and marketing by building relationships with assistants in other Bain offices and with external clients
    • Co-ordinate preparatory meetings, lunches, dinners and events
    • Assist Partners with activities which are part of their personal Marketing Plan
    • Liaise with the Senior Marketing Coordinator on mail outs, road shows and other Bain sponsored events
    • Build and maintain collaborative relationships with clients and colleagues at all levels both internally and externally
    • Maintain the Bain database (LinkBain) including regular updating of client contacts and activities, and ensure monthly Digital mailings are sent (e.g. Results Briefs, Industry mailings)
    • Prepare and submit Partner’s expenses and timesheets, in a timely manner and ensuring accuracy with monthly reconciliation reporting


    Qualifications & Experience:

    • Experience at a senior level in a professional services environment
    • Administrative qualifications desirable
    • Advanced skills with Microsoft Outlook and internet
    • Intermediate Word, Excel and PowerPoint skills


    If this sounds like the role for you, please apply so we can reach out when we have an exciting position arise within our team.




    Why Bain?


    Bain & Company is one of the world’s top management consulting firms. Founded in 1973, we currently have 9,000 employees in 58 offices worldwide. We advise global leaders on their most critical issues and opportunities. We work with the majority of the Global 500, thousands of major regional and local organisations, hundreds of non-profits and private equity funds representing 75% of global equity capital.   

    We are proud to be publicly recognised around the globe as a great place to work. Bain is #1 on the 2019 Glassdoor’s Best Places to Work list for the fourth time – the only company to do so since the ranking launched in 2009. Bain has maintained its spot in the top four on Glassdoor’s list for the last 11 years.








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