Bain & Company Inc

  • Event Specialist

    Job Location PL-Warsaw
    Job ID
    Posted Date
    Regular Full-Time
    Location : Location



    Bain & Company is a leading global consulting firm, serving clients from offices in all major cities. We work with top executives to help them make better decisions, convert those decisions to actions and deliver the sustainable success they desire.


    We are proud to be publicly recognized around the globe as a great place to work (Glassdoor #1 in 2019). Our global offices share a diverse and energetic environment and we are committed to fostering a supportive and positive culture. We aspire to be the best consulting firm in the world and in order for us to do that, we must continuously hire, develop and retain the world’s very best business talent.



    The Specialist, PPK Event Coordination plays a critical role in developing, managing, and executing in-person logistics and meetings for the Product, Practice & Knowledge practices.  This role is responsible for serving as the primary point of contact for all logistical support requirements and will be required to work independently with the Practices. This position is a full-time, permanent role based out of our Global Business Services Center in Warsaw.  This position will require travel for site selection, vendor negotiation and on-site program management.



    Manages all aspects of the PPK Practices external and internal meetings, excluding curriculum

    • Understands the practice goals and curriculum and advises program owners on best way to execute against their objectives
    • Owns management of all logistics for the program, accountable for all portions of the program coming together to create a successful event. This includes all preparations, liaising with vendors, logistics, and troubleshooting problems
    • Undertakes site and vendor research, selection and contract negotiations. Builds strong relationships and works collaboratively with vendors and facility staff
    • Identifies approach for measuring and prioritizing logistics support needs annually
    • Sets up a repeatable model for planning events, including
      • Short-list of preferred venues around the world
      • Standard logistics memos
      • Standard logistics survey to capture details
      • Contracting process
      • Typical “high energy” meal plan
      • Materials/supplies acquisition
    • Develops creative and fun ideas to ensure the program is a valuable affiliation experience; develops relationships with attendees, understands their needs and tailors program accordingly, goes above and beyond to take the program experience from good to great  
    • Makes decisions for items within purview, displaying sound judgement. Knows when to escalate issues
    • Acts as first point of contact for all aspects related to the program; resolves issues when they arise
    • Viewed as highly capable, trusted by trainers and attendees and seeks to anticipate their needs
    • Creates a workplan to ensure roles and responsibilities among stakeholders are clear and deadlines are met; uses influence to manage stakeholders to the workplan
    • Develops thoughtful and compelling program correspondence to stakeholders, trainers, and attendees
    • Manages the participant database. Manages budgets, including tracking and reconciliation
    • Conducts program wrap-up and feedback mechanisms, develops recommendations for future programs
    • Identifies ways to improve programs through innovative approaches and process changes
    • Works collaboratively with other departments including Travel, Training, Graphics and Marketing to ensure consistency and best practices across Bain
    • The role will require managing multiple events simultaneously

    Perform additional PPK projects and other related duties as assigned or as responsibilities dictate


    • BA or BS required
    • 3-5 years business experience required, with 2-3 years prior event management
    • Exceptional organizational skills and ownership mentality and project management experience
    • Experience working in a consulting or professional services environment preferred
    • Flexible work style to manage multiple priorities, meet tight deadlines, and manage changes. Positive outlook to managing changes, passion for customer service
    • Excellent communication skills
    • Strong interpersonal, negotiation, and project management skills
    • Willingness and ability to travel
    • Proficient in Microsoft Office applications including Excel, PowerPoint, and Word






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