Bain & Company Inc

  • Executive Assistant

    Job Location US-MA-Boston
    Job ID
    2019-3258
    Posted Date
    2/4/2019
    Category
    Administrative
    Type
    Regular Full-Time
    Location : Location
    US-MA-Boston
  • Overview

    As a Bain & Company Executive Assistant you will play a critical role in providing administrative support to the firms’ leaders. You will perform diversified administrative duties for a group of Partners/Directors including complex calendar management and meeting scheduling, coordination of global travel plans and thorough expense reporting. Frequent communication and collaboration with other EAs is critical to success.

    Responsibilities

    • Schedule complex meetings both internal and with our clients; resolve scheduling conflicts quickly and prioritize issues to ensure an effective time management approach
    • Collaborate with EA team to effectively coordinate and confirm global meetings and conference calls; communicate schedule changes to relevant people
    • Coordinate frequent and detailed travel arrangements with Bain Travel team including air, hotel, car, etc. as business needs and personal preferences dictate
    • Submit frequent and detailed expense reports; manage audit process to ensure proper reimbursement
    • Receive, screen and/or route all incoming telephone calls, mail, publications and correspondence and assist with correspondence, including drafting memos and emails as required
    • Proactively support Partners in their relationship management by entering new CRM contacts and actively maintaining the accuracy of CRM contact information. Achieve mastery of the CRM system through attendance of training sessions and partner with the global/local marketing on contact audits, data campaigns and other relationship management efforts.
    • Interface with clients and all levels of Bain staff; display high level of professionalism and discretion
    • Provide occasional graphics assistance for client presentations using PowerPoint
    • Provide backup support to other Executive Assistants; collaborate with team to maintain good understanding of colleagues’ desks and responsibilities
    • Contribute to EA team by providing back-up support to other EAs, participate in team related activities and events and act as a role model consistent with Operating Principles
    • Perform other related duties as requested or as responsibilities dictate

    Qualifications

    • Bachelor’s degree or an equivalent combination of education, training and experience
    • A minimum of five years’ direct executive assistant experience
    • Outstanding written, interpersonal verbal communication skills
    • Ability to independently solve complex problems
    • Strong organizational and communication skills
    • Meticulous attention to detail and organizational skills
    • Demonstrated ability to meet deadlines, prioritize assignments and juggle multiple tasks under tight deadlines
    • Ability to handle highly confidential information
    • Strong proficiency in Microsoft Windows, Word, Excel, PowerPoint and Outlook
    • Excellent team skills and customer service attitude

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