Bain & Company Inc

  • Manager Assistant

    Job Location US-CA-San Francisco
    Job ID
    2018-3106
    Posted Date
    11/7/2018
    Category
    Administrative
    Type
    Regular Full-Time
    Location : Location
    US-CA-San Francisco
  • Overview

    If you're looking to develop yourself professionally at a top-ranked company with a global presence, this is the role for you! We’re looking for a proactive, results-oriented administrative assistant who has a passion for improving efficiency and effectiveness for their business partners. This position will perform diversified administrative duties for a team of Managers, including written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, weekly time and expense reporting, and other related duties as required. Provide occasional support for consultant teams. Work with other Assistants in a team environment to provide high-level support/coverage for Bain’s management staff.

    Responsibilities

    • Coordinate calendars and schedule meetings (client and non-client). Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach. Communicate agendas and respond to calendar changes as needed
    • Proactively anticipate travel necessities and effectively arrange travel including air, hotel, ground transportation, visas, and meal reservations, as business needs and personal preferences dictate (provide travel itinerary)
    • Paying close attention to detail, complete time and expense reports in a timely manner
    • Receive, screen and/or route incoming telephone calls, mail, publications and correspondence; proactively handle question and information requests
    • Organize internal meetings for Managers to include conference room scheduling and ordering/setting up meals; serve as liaison for consultant teams
    • Attend case team “kick-off” meetings and other meetings during the case if appropriate
    • Type and proof correspondence including letters, memos, documents and reports as requested or as circumstances dictate
    • Support a variety of internal programs and initiatives as required or assigned including organizing case team events, offsite meetings and other company-sponsored events
    • Collaborate with other Manager Assistants to provide phone coverage, work coverage and general team support
    • Reception coverage as needed and assigned
    • Perform other related duties as requested or as responsibilities dictate

    Qualifications

    • Associate’s degree required, bachelor’s degree preferred
    • A minimum of two years' administrative support experience required, preferably at a professional services firm
    • Ability to work independently and as an integral member of various teams
    • Strong organizational skills, meticulous attention to detail and time management skills
    • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
    • Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint
    • Highly motivated; self-starter, strong customer service focus
    • Works cooperatively with other team members
    • Strong interpersonal, written, and verbal communication skills

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