Bain & Company Inc

  • Manager Assistant

    Job Location US-IL-Chicago
    Job ID
    2018-2963
    Posted Date
    8/22/2018
    Category
    Administrative
    Type
    Regular Full-Time
    Location : Location
    US-IL-Chicago
  • Overview

    Under general supervision, provides on-going support to case team Managers. Duties include

    organizing manager calendars, case team and client meetings and events, maintaining case team

    files and data and performing other administrative duties as requested by case team Managers.

     

    Responsibilities

    • Coordinate and schedule Managers’ calendars
    • Schedule/reschedule meetings as priorities shift, often at short notice, communicating changes to Managers and all impacted participants
    • Provide logistical support for all meetings
    • Conference room scheduling, set up, meal ordering for internal meetings
    • Preparation of meeting materials (printing, binding as needed)
    • Provide production support if needed
    • Coordinate all travel arrangements, including air, hotel, ground transportation and meal reservations
    • Compile and submit time and expense reports according to established schedule
    • Reconcile credit card statements and resolve discrepancies
    • Organize and maintain Manager and case team files
    • Provide back up support for other MAs as needed

     

    IND123

    Qualifications

    • Associate or Bachelor’s degree or an equivalent combination of education, training and experience
    • 3+ years of administrative support experience, preferably at a professional services firm
    • Previous calendar management experience through Outlook
    • Must have previous travel arrangement experience (coordinating transportation, hotel, flights)
    • Professional communication and outstanding mult-tasking abilities
    • Ability to work independently and as an integral member of various teams
    • Strong organizational skills, meticulous attention to detail and time management skills
    • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
    • Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint
    • Highly motivated; self-starter, strong customer service focus
    • Works cooperatively with other team members, strong interpersonal skills

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