Bain & Company Inc

  • Manager Assistant

    Job Location US-NY-New York
    Job ID
    2018-2896
    Posted Date
    7/3/2018
    Category
    Administrative
    Type
    Regular Full-Time
    Location : Location
    US-NY-New York
  • Overview

    Perform diversified administrative duties for a team of Managers, including written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, weekly monthly time and expense reporting, graphic presentations and other related duties as required. Provide occasional support for consultant teams. Work with other Executive and Manager assistants in a team environment to provide high-level support/coverage possible for Bain’s management staff.

    Responsibilities

    • Receive, screen and/or route incoming telephone calls, mail, publications and correspondence, proactively handle question and information requests
    • Coordinate calendars and schedule meetings (client and non-client). Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach. Communicate agendas and respond to calendar changes as needed
    • Organize internal meetings for Managers to include conference room scheduling and ordering/setting up meals, liaison for consultant teams
    • Attendance at case team “kick-off” meetings and other meetings during the case if appropriate
    • Coordinate case start up, work with Records Manager to ensure case wrap up process is complete
    • Coordinate detailed travel arrangements with Bain Travel and outside agencies including air, hotel, ground transportation, visas, and meal reservations, as business needs and personal preferences dictate (provide travel itinerary)
    • Type and proof correspondence including letters, memos, documents and reports as requested or as circumstances dictate
    • Timely completion of time and expense reports
    • Provide overflow graphics assistance with client presentations
    • Support a variety of internal programs and initiatives as required or assigned including organizing case team events, offsite meetings and other company sponsored events
    • Collaborate with other Manager Assistant to provide phone coverage, work coverage and general team support
    • Reception coverage as needed and assigned
    • Perform other related duties as requested or as responsibilities dictate

    Qualifications

    • Associate or Bachelor’s degree or an equivalent combination of education, training and experience
    • A minimum of two years administrative support experience, preferably at a professional services firm
    • Outstanding written and verbal communication skills
    • Ability to work independently and as an integral member of various teams
    • Strong organizational skills, meticulous attention to detail and time management skills
    • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
    • Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint
    • Highly motivated; self-starter, strong customer service focus
    • Works cooperatively with other team members, strong interpersonal skills

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