Provide comprehensive administrative and organizational support services to 5 assigned Managers, including meeting and travel scheduling, coordinating and producing written and verbal correspondence, coordinating internal and external communications, liaison activities and related ad hoc requests, duties and projects under the direction of and as assigned by Managers following established company policy, operating practice and protocol.

1. Calendar Management: proactively manage/maintain Managers’ calendar and schedule appointments.
2. Travel Planning: make business travel arrangements (air, hotel, and ground). Verify all arrangements, ensuring “start to finish” coordination and coverage.
3. Meeting Coordination: provide internal and external meeting coordination (includes coordinating participant communications and availability, as well as location and catering arrangements). Arrange and coordinate Managers’ conference calls.
4. Financial Management Support: prepare and submit expense reports. Resolve all T&E discrepancies and reconcile Managers’ AMEX charges.
5. Production Support: type and proof correspondence, including letters, memos, documents and reports. Produce graphics (slides under 15 minutes).
6. Teamwork: work with other MAs on coordination of schedules. Provide seamless back-up coverage across your team.
7. File Management: work with Records Manager to ensure “Case Wrap-up” is complete to Bain standards. Create & maintain Contact database for all Managers’ contacts in Outlook.
8. Any other duties, which are compatible with the main job objectives, as described above.

• Computer literate; proficient in using Microsoft Word, Excel & Outlook along with strong PowerPoint skills.
• Experience of working in a demanding environment, preferably professional services: Minimum 2 years (with college degree) or 4-6 years (without college degree).
• High-level phone-mannerism and business vocabulary.

This job description should not be construed to imply that these duties, responsibilities and requirements are the sole standards for this position. Upon their supervisor’s request, incumbents may be required to perform other related duties.