Bain & Company Inc

  • Manager Assistant

    Job Location US-IL-Chicago
    Job ID
    Posted Date
    Administrative Support
    Regular Full-Time
    Location : Location
  • Overview

    The Manager Assistant will provide high quality administrative support to a team of five Managers and help them be more productive by taking on diverse administrative tasks, including meeting and calendar management, coordination and arrangement of travel schedules, weekly and monthly time and expense reporting, graphic presentations and other related duties as required. Provide occasional support for consultant teams. Work with other Executive and Manager Assistants in a team environment to provide high-level support/coverage possible for Bain’s management staff.


    • Coordinate and schedule Managers’ calendars
    • Schedule/reschedule meetings as priorities shift, often at short notice, communicating changes to Managers and all impacted participants
    • Provide logistical support for all meetings
    • Conference room scheduling, set up, meal ordering for internal meetings
    • Preparation of meeting materials (printing, binding as needed)
    • Provide production support if needed
    • Coordinate all travel arrangements, including air, hotel, ground transportation and meal reservations
    • Compile and submit time and expense reports according to established schedule
    • Reconcile credit card statements and resolve discrepancies
    • Organize and maintain Manager and case team files
    • Provide back up support for other MAs as needed
    • Perform other related duties as requested or as responsibilities dictate




    • Associate or Bachelor’s degree or an equivalent combination of education, training and experience
    • 3+ years of administrative support experience, preferably at a professional services firm
    • Previous calendar management experience through Outlook
    • Must have previous travel arrangement experience (coordinating transportation, hotel, flights)
    • Professional communication and outstanding mult-tasking abilities
    • Ability to work independently and as an integral member of various teams
    • Strong organizational skills, meticulous attention to detail and time management skills
    • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
    • Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint
    • Highly motivated; self-starter, strong customer service focus
    • Works cooperatively with other team members, strong interpersonal skills


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