Bain & Company Inc

Executive Assistant Floater

US-CA-San Francisco
Job ID
2017-2613
Posted Date
12/14/2017
Category
Administrative Support
Type
Regular Full-Time
US-CA-San Francisco

Overview

Are you interested in exposure to a diverse group of Bain Partners while still maintaining work life balance? As an EA floater at Bain & Co., perform administrative duties that include but are not limited to calendar management, arrangement of travel schedules, weekly time and expense reporting. You will join a team that is supportive, accessible, and rich with training opportunities.

 

Responsibilities

  • Act as a liaison between Partners and clients
  • Collaborate with other Executive Assistants and Manager Assistants to provide work coverage and general team support
  • Maintain high-level confidentiality
  • Demonstrate flexibility and comfort with day-to-day change
  • Establish trust and build rapport with a diverse group of customers
  • Receive, screen and/or route all incoming telephone calls, mail, publications and correspondence
  • Coordinate calendars and schedule meetings
  • Maintain Partner’s contact list in Outlook and Bain CRM (CRM database).  Ensure contacts are resolved and classified appropriately in Bain CRM
  • Coordinate detailed travel arrangements with Bain Travel and outside agencies including air, hotel, car, etc. as business needs and personal preferences dictate
  • Type and proof correspondence including letters, memos, documents and reports as required
  • Produce computer graphics for client presentations using PowerPoint

Qualifications

  • Bachelor’s degree or at least six years of relevant experience required
  • A minimum of 1-2 years of administrative assistant experience, prior executive assistance preferred
  • Experience in a large company (100+ employees)
  • Outstanding written and verbal communication skills
  • Ability to work independently and as an integral member of various teams
  • Strong organizational and communication skills
  • Meticulous attention to detail

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