Bain & Company Inc

Manager Assistant

US-CA-San Francisco
Job ID
2017-2612
Posted Date
12/14/2017
Category
Administrative Support
Type
Regular Full-Time
US-CA-San Francisco

Overview

 

Join one of the only companies to be ranked #1 for 3 times on Glassdoor! We’re looking for a proactive administrative assistant who has a passion for improving efficiency and effectiveness for their business partners. This position will perform diversified administrative duties for a team of Managers, including written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, weekly monthly time and expense reporting, graphic presentations and other related duties as required. Provide occasional support for consultant teams. Work with other Assistants in a team environment to provide high-level support/coverage possible for Bain’s management staff.

Responsibilities

  • Coordinate calendars and schedule meetings (client and non-client). Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach. Communicate agendas and respond to calendar changes as needed
  • Proactively anticipate travel necessities and effectively arrange travel with inside and outside partners including air, hotel, ground transportation, visas, and meal reservations, as business needs and personal preferences dictate (provide travel itinerary)
  • Paying close attention to detail, timely completion of time and expense reports
  • Receive, screen and/or route incoming telephone calls, mail, publications and correspondence, proactively handle question and information requests
  • Organize internal meetings for Managers to include conference room scheduling and ordering/setting up meals, liaison for consultant teams
  • Attendance at case team “kick-off” meetings and other meetings during the case if appropriate
  • Coordinate case start up, work with Records Manager to ensure case wrap up process is complete
  • Type and proof correspondence including letters, memos, documents and reports as requested or as circumstances dictate
  • Provide overflow graphics assistance with client presentations
  • Support a variety of internal programs and initiatives as required or assigned including organizing case team events, offsite meetings and other company sponsored events
  • Collaborate with other Manager Assistants to provide phone coverage, work coverage and general team support
  • Reception coverage as needed and assigned
  • Perform other related duties as requested or as responsibilities dictate

 

 

 

 

 

Qualifications

  • Associate’s degree required. Bachelor’s degree preferred. A minimum of two years administrative support experience required, preferably at a professional services firm
  • Ability to work independently and as an integral member of various teams
  • Strong organizational skills, meticulous attention to detail and time management skills
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
  • Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint
  • Highly motivated; self-starter, strong customer service focus
  • Works cooperatively with other team members, strong interpersonal, written, and verbal communication skills

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