Bain & Company Inc

Assistant, Office Services

US-CA-Los Angeles
Job ID
2016-2182
Posted Date
10/21/2016
Category
Office Services
Type
Contract to Permanent (Full Time)
US-CA-Los Angeles

Overview

Under general supervision, perform diversified duties for an office of 130+ employees on multiple floors including, but not limited to, shipping/receiving packages, copy/binding jobs, conference/meeting room set-up/clean-up, ordering/stocking of cafeteria, emergency and office supplies, mail processing/distribution, and other general mailroom and office services duties.  Additionally, provide Reception coverage as needed and assist the Office Services Manager with facilities administration and special projects.

 

Responsibilities

  • Ensure the entire office is maintained at a high-level by conducting multiple sweeps of the space daily to ensure all areas are clean, organized, stocked with cafeteria/office supplies and professional in appearance
  • Order, organize and stock cafeteria, emergency and office supplies
  • Provide zero-defect print, copy and/or binding assistance to meet all deadlines
  • Receive, ship and track packages using on-line tools
  • Collect, process and distribute U.S. mail, interoffice mail and other parcels
  • Update and maintain various copy/print, shipping and supply logs accurately and consistently
  • Perform set-up, disassembly and general cleaning and upkeep of conference rooms for client and internal meetings; providing beverage/catering service and office supplies as needed
  • Manage copier issues, troubleshooting efforts and vendor service calls
  • Coordinate copy/print meter readings and reporting for billing purposes
  • Perform minor installation and maintenance tasks as required
  • Clear, clean and set-up new hire/transfer workstations
  • Provide Reception coverage for daily breaks, lunch periods and absences due to illness, vacation and for special project support
  • Serve on the Life Safety Team and assist with and participate in all fire life safety efforts
  • job duties as assigned

Qualifications

  • Experience working in a demanding corporate environment, preferably professional services, with a minimum of 2 years experience; an Associate and/or Bachelor’s degree is preferred
  • Proactive, self-starter and confident in expressing new and creative solutions
  • Must have the capability to prioritize and juggle multiple tasks while remaining focused and productive under pressure 
  • Accute attention-to-detail with a commitment to high-quality work
  • Ability to follow verbal and written instructions and ensure results to meet deadlines
  • Maintain a high-level of communication; flagging challenges and/or set-backs in advance of deadlines
  • Strong knowledge of computer software applications such as Microsoft Outlook, Word, Excel, and PowerPoint
  • Ability to work independently with minimal supervision and maintain a high-level of confidentiality

 

Work Environment:

  • The employee may be required to lift and/or move a minimum of 25 lbs. and occasionally would need to lift up to 50 lbs.
  • Job requires extensive walking on-site, including stairs
  • Some overtime work may be required
  • Professional attire

 

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.  When appropriate, reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed